1. Ask for a guarantee that the final bill won’t exceed the estimate by more than 10%, unless you have authorized changes.
2. Ask for a schedule of power and rigging fees. These can often be negotiated and are easily overlooked.
3. Watch for and get rid of a “liquidated damages” clause in your facility or hotel contract. If you are bringing in your own AV provider, an in-house preferred supplier may want something like 5 percent for “lost opportunity” when you don’t select them.
Joshua Gair – Impact Entertainment Services