Technology is racing faster than the speed of sound. In fact, when you are on site at a meeting, you are most likely juggling multiple tasks at once. You need to be reachable and control the flow of information in and out of your office. Here are some ideas for helping you manage this flow.
– Delegate time consuming tasks, such as mailings, to other staff members or outsource this work if possible. You also might want to use volunteers or low paid interns. Contact your local college to find interested students.
– Network with other meeting industry professionals to find out how they do things. If you belong to any industry associations, these are perfect places to find other people with similar job responsibilities. If you do not belong to any associations, join one.
– Say no to time wasters such as extended lunches or meetings offering content with little or not value to you.
– Understand your job and ask the question, “Is this task really important to the bottom line?” If the answer is no, don’t do it. You may be surprised how effective this is.
– You may need to use a Blackberry or other type of device in order to streamline your communication and be easily reachable, but at the same time, do not let such a device monopolize your time and become beholden to it.
Josh Gair – Impact Entertainment